22 Jun Contractor Management Automation: Things to Consider
For organizations looking to upgrade their contractor management system, it comes with considerations and challenges. While the value of contractor pre-qualification seems evident, the ‘how’ and ‘with what tools’ questions often make choosing a corporate path difficult.
Even basic activities like verifying contractor insurance and worker’s compensation coverage can be time-consuming and have negative administrative impacts. Additional complications include stricter legislation and industry practices. In general, contractors have to do more on the contractor management file and with fewer resources. However, as with many aspects of work we do in the 21st century, technology can give organizations a better business process for less cost.
Things to Consider
Contractors = Potential Risk
No matter how many contractors you hire, contractors represent potential risk and liability to your company. Automation of data and document management ensures functions like verification of insurance, business licenses, and qualifications are accurate.
Lack of a Pre-Qualification Process
Without a pre-qualification process, risk factors can go unnoticed and unmanaged. Contractor management software eliminates the use of paper files and manual tasks and offers a transparent way to manage contractor risk.
Contractor Information in Multiple Places
Data scattered through multiple manual systems add more administrative effort and can lead to errors. Having data and documents in one secure online location lets you locate information at any time.
Your Pre-Qualification System Is Long and Complicated
Contract development, negotiation, data and document collection, and approvals can get bogged down through the chain of departments. Automation can not only streamline your business processes but may also improve risk mitigation and consistency.
Contractor Status Information Is Not Available
Information is available any time it’s required and is easily accessible.
Contractor’s Document Status Is Unknown
It is common for contractors to submit documents and data only to be filed away or lost. The issue then becomes, are those documents still valid? With an automated approach, all dated documents are tracked for expiry dates with notifications to you and the contractor.
Communications Could Use a Boost
Automation allows for clear lines of communication with your contractors. As a result, completion status, document and data submittal expectations are transparent and easily administered.
Do you Want to Change Any of the Above!
Contractor management does not have to be costly or administratively burdensome. Contractor management software with customizable features and modular design is available within your CQN account!
No Comments